Audit and internal control
Every peso has a name, a date and someone responsible.
Every transaction of the day carries who made it, when and where. The signed report is never recalculated, journal entries are never edited or deleted, and periods are closed under a name.
Transaction journal · Sep 17
22:41Restaurant chargeRm 214Laura · Restaurant
23:05Card paymentRm 308Diego · Front desk
02:10Night postingRm —Process: night audit
06:55Early departureRm 117Diego · Front desk
Sheet signed 07:02 · no reopenings
Track record
Part of R2 OS, the hotel operations platform
First place worldwide in UN Tourism’s rural tourism program
Case study at IE University, Madrid
Operating in twelve countries, from London to Patagonia
What’s included
- The day’s transaction log: every transaction with its time, transaction code, folio, room, taxable base, tax and who made it. When it wasn’t a person, it says which process it was; when the name was inferred from the cashier’s shift close, it says that too. It never says “not recorded.”
- Audit totals: the day’s debits and credits, with their balance check.
- A signed, immutable report for each day, stamped with who signed it and when, plus the number of reopenings, if any.
- Journal entries that are never edited or deleted.
- Periods closed under a name, with a reason for any reopening.
- Separate permissions: entering data, configuring, closing the month and reopening it are distinct permissions. Whoever enters data doesn’t necessarily close.
The paragraph the external auditor will read
Containn keeps the link between the operating document and the accounting entry: the day’s signed report, the journal entry it produced, the hotel transaction code behind each line and the e-invoices (CFDI) for that date. A request for the support behind an entry is answered from within the system, without rebuilding anything.
Related articles
Audit trailWhat Containn records, and how to follow a peso from the trial balance to the person or process that recorded it.The five accounting permissionsView, configure, record, close the month and reopen it: what each Containn permission allows, who grants it, and how to separate duties.Why a signed day is never recalculatedWhen the close is signed, Containn freezes the day's figures. A later correction shows up on the day it was made and never rewrites what was signed.
Frequently asked questions
Can’t find the answer? Message us on WhatsApp +52 222 813 7952
What if a transaction wasn’t made by a person?
The log says which process it was (for example, the night audit). It never says “not recorded.”
Can I find out who reopened a month?
Yes. Every reopening is recorded with who, when and why.
Start with yesterday.
If your hotel already signs off on its night audit, Containn can post yesterday today. The chart of accounts is set up in one step, the transaction code mapping is done once, and from then on every signed-off day becomes a journal entry.