Two reports can cover the same day, disagree, and both be right: one counts what was earned and the other what was collected. That's why every report on this list states its basis. Before comparing two numbers, compare their bases (Accrual versus cash).
How to read the Basis column
- Cash: what moved through the cash drawer and the guest's account.
- Accrual: what the hotel earned, night by night and sale by sale.
- Books: what the active pólizas (journal entries) in the general ledger say.
- Balances: what is owed as of a date, per folios and documents.
- Booking date: each reservation counts on the date it was made, not the stay date or the payment date.
In Containn
| Report | Where it lives | The question it answers | Basis |
|---|---|---|---|
| Trial balance | Containn → Balanza de comprobación | What opening balance, activity and closing balance did each account end with? | Books |
| Account detail | Click an account in the trial balance | Which transactions left this account at that balance? | Books |
| Income statement | Containn → Estados financieros | How is the month or the year to date doing? | Books (accrual) |
| Balance sheet | Containn → Estados financieros | What does the hotel own and owe at month-end? | Books |
| Accounts payable | Containn → Cuentas por pagar | Who do we owe, how much, and what's past due? | Balances |
| Bank account reconciliation | Containn → Bancos | Does the bank agree with the books? | Books against bank statement |
In Finances, Cashier and Spider Data
| Report | Where it lives | The question it answers | Basis |
|---|---|---|---|
| Night audit totals | Finances → Trial balance; Spider Data → Night Audit Totals | Does the day tie out: prior balance plus debits minus credits? | Cash |
| Movement journal | Finances → Movement journal; Spider Data → Daily Movement Detail | Who did what, where and when? | Cash |
| Operating income and Daily revenue | Finances → Operating income; Spider Data → Daily Revenue (accrual) | How much did the hotel earn each day? | Accrual |
| Guest balances | Finances → Guest balances; Spider Data → Guest Ledger & Master Accounts | How much do in-house guests and master accounts owe? | Balances |
| Accounts receivable | Finances → Accounts receivable; Spider Data → AR Aging | How old is the receivables portfolio? | Balances |
| Cashier audit | Spider Data → Cashier Audit | Did each cashier and each shift tie out? | Cash |
| Daily cash flow | Cashier → History | How much went in and out of the front-desk drawer each day? | Cash |
| Tax report | Spider Data → Tax Report | How much IVA (value-added tax), ISH (state lodging tax) and other taxes do reservations made in the period carry? | Booking date |
| Channel P&L | Spider Data → Channel P&L | What does each sales channel leave after commissions? | Booking date |
Finances → Trial balance is the operating day sheet (prior balance, debits, credits and closing balance of guest accounts) the auditor reviews before signing. Containn → Balanza de comprobación is the accounting trial balance, account by account. They answer different questions.
The cash flow statement doesn't appear in Estados financieros (Financial statements) yet. For each day's cash, there's the daily cash flow in Cashier, which covers only the front-desk drawer.
Beyond these, the platform has forty operating reports under Spider Data → Advanced Reports: occupancy, production, arrivals and departures, food and beverage, among others. This page covers the financial ones.