What it is
Mapping means telling Containn, once, which ledger account each concept goes to. It lives in Containn → Configuración (Settings) → Conceptos y sus cuentas (concepts and their accounts): a table with Código (code), Concepto (concept), Grupo (group), Lado (side: Cargo for charge, Abono for credit) and Cuenta contable (ledger account). With the mapping, the daily póliza (journal entry) writes itself:
- A charge concept (room revenue, consumption, folio charges): its account receives the net amount as a credit, the tax goes to the tax account, and the guest ledger receives the total as a debit.
- A credit concept (payments): its account, cash or a bank, receives the money as a debit, and the guest ledger goes down with a credit.
- A deposit for a future stay goes into the same cash or bank account, but the other side is Anticipos de reservas (reservation deposits). See The deposit ledger.
When you use it
At startup, after loading the chart and creating your concepts, and every time a new concept is born.
Step by step
- Open Conceptos y sus cuentas with Abrir (Open).
- On each row, pick the account under Cuenta contable. The list only shows active detail accounts, as “number · name”. The change is saved as soon as you pick it.
- Check the counter on the card in Configuración (“X de Y mapeados”, X of Y mapped) and the yellow banner at the top: it goes away once everything is mapped and the three required roles exist.
For example, with the concept proposal and the base chart, a common match, which your accountant confirms, looks like this:
| Concept | Account |
|---|---|
| 001 Room revenue and 051 Extra guest | 401-01 Hospedaje (rooms) |
| 020 Restaurant and 022 Room service | 401-02 Alimentos (food) |
| 021 Bar and 023 Minibar | 401-03 Bebidas (beverages) |
| 045 to 050, 052 and 059 (spa, laundry, parking and the rest) | 401-04 Otros ingresos del hotel (other hotel revenue) |
| Z04 Tips | 216-01 Propinas por pagar al personal (tips owed to staff; not revenue) |
| 080 Cash payment | 101-01 Caja del hotel (hotel cash) |
| 081 and 082 Card | 102-01 Bancos · depósitos de tarjeta (card deposits) |
| 086 Transfer | 102-02 Bancos · transferencias (bank transfers) |
| 089 Other methods | 102-03 Bancos · otros cobros (other collections) |
You need the Configurar el catálogo y el mapeo (Configure the chart and the mapping) permission. The mapping belongs to the organization: it applies to all of its properties.
What can go wrong
- The account isn't in the list. It is inactive or a grouping account (“No, solo agrupa”).
- A payment mapped to a revenue account. Containn doesn't check the concept's side against the type of account: the entry balances, but it says something false. Payments go to cash or banks; charges go to revenue or, like tips, to a liability.
- Mapping doesn't rewrite the past. It applies to days signed afterwards; journal entries already generated don't change.
- One unmapped concept holds up the whole day. See Concepts without an account.
- Taxes are set up separately. Below the table is Impuestos y sus cuentas (taxes and their accounts): see Taxes: one account per tax.