Journal entries and general ledger

One journal entry per signed-off day, and none that don’t balance.

The day’s journal entry is built from the lines of the report your night auditor signed. Each hotel transaction code (your code, your name) points to a general ledger account, and from there the double entry writes itself: the guest’s charges debit the guest folio and recognize the revenue, the payment goes to cash or bank and reduces the folio, and taxes go to the taxes payable account as a liability.

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Revenue journal entry · I-0917Balanced

Close of Sep 17, 2026 Signed 07:02 · night auditor

Signed daily sheet

001Room revenue148,600.00

020Restaurant21,350.00

021Bar6,180.00

—Taxes (VAT · lodging tax)32,638.80

082Card payment131,950.00

080Cash payment12,400.00

090Deposits applied9,300.00

AccountDebitCredit

1105 Guest ledger208,768.80

4101 Room revenue148,600.00

4102 Food revenue21,350.00

4103 Beverage revenue6,180.00

2108 Taxes payable32,638.80

1102 Bank131,950.00

1101 Cash12,400.00

2110 Reservation deposits9,300.00

1105 Guest ledger153,650.00

Totals362,418.80362,418.80

Trial balance updatedStatements up to dateSAT files ready

Track record

Part of R2 OS, the hotel operations platformFirst place worldwide in UN Tourism’s rural tourism programCase study at IE University, MadridOperating in twelve countries, from London to Patagonia

How it works

Set up the chart of accounts

A base chart of accounts for Mexico, with the SAT grouping code on every account and the hotel’s account roles already defined.

Map your transaction codes once

Your codes (001 room charge, 080 cash payment, 086 bank transfer) are assigned to their accounts. The screen tells you how many are left.

Your night auditor signs off on the day

Same as always. Nothing changes in operations.

The journal entry is generated

Numbered sequentially by month, linked to the signed-off day and to the UUIDs of that date’s e-invoices (CFDI).

If an account is missing, nothing is half-posted

A day with an unmapped transaction code isn’t posted halfway: it stays pending and shows up in the month-end close as a signed-off day with no journal entry.

What’s included

Automatic revenue journal entry for each signed-off day, numbered sequentially by hotel and month.
Manual journal entries for whatever doesn’t come from the day: adjustments, accruals, reclassifications.
A journal entry is never edited or deleted: if it needs correcting, a reversing entry is recorded, along with the reason.
General ledger by account, with its transaction detail.
Each line keeps the transaction code that produced it, so you can go from the entry to the document.
The day’s taxes, as a liability in their taxes payable account; never as revenue.
Each journal entry linked to the e-invoices (CFDI) issued that day.
The day’s currency taken from the property.

The limit

A day that hasn’t been signed off has no journal entry. That’s on purpose: the accounting doesn’t get ahead of operations. And a closed month takes no new entries until someone with permission reopens it, which is recorded.

The daily póliza, line by lineHow the sheet your night auditor signs becomes a balanced revenue póliza: which account each line hits and what the póliza keeps.Manual pólizasHow to capture an opening, adjustment, accrual or reclassification póliza, and the rules checked before it is saved.Why a póliza is not generated: the eleven reasonsThe eleven reasons a signed day ends up without a póliza, where you see it on screen, and how to fix each one.

Frequently asked questions

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Can I edit a journal entry?

No. You record a journal entry that reverses it and enter the correct one. An entry that can be edited isn’t an entry.

What happens if I correct a charge from three days ago?

A signed-off day is never recalculated: the report your night auditor signed still says what was signed. Adjustments to room revenue for nights already signed off are posted on the day they’re made.

What can I download?

The chart of accounts, the trial balance and the journal entries, in the Annex 24 XML.

Keep exploring

Financial statementsIncome statement, balance sheet and trial balance, from the general ledger.Month-end and year-end closeA closed month is a month that no longer changes.Audit and internal controlEvery peso has a name, a date and someone responsible.

Start with yesterday.

If your hotel already signs off on its night audit, Containn can post yesterday today. The chart of accounts is set up in one step, the transaction code mapping is done once, and from then on every signed-off day becomes a journal entry.

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